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Event Services

Do you need a Conference Organiser? 

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Job of a conference organiser 

A professional conference organiser, PCO, is primarily responsible for organising conferences for individuals or institutions. Their detailed list of duties make a long list, but some of the main duties include arrangements of the venue and speakers, be a responsible host, carry out all activities in time and much more. The success of the event not only favours the client, but also the organiser as well. People look for organisers through their past experience in organising conferences. Following are the key responsibilities of a PCO. 

Financial management  

The PCO is responsible for managing the expenses of the event. This includes the management and calculation of taxes, fees, charges and other financial records. The PCO should be able to come up with the exact expenditure cost of the event with all the details in record.  

Marketing 

This is a very important task that a professional conference organiser takes care of. It includes marketing of the conference to the targeted audience. This can be done through social media, graphics, posters or any other means of marketing that the PCO finds suitable.

Evaluation 

This is a compulsory task at the end of conference where the people evaluate the success of the conference this year in order to give suggestions on improving the next year’s conference.  

Solve problems 

No matter how perfectly the event was planned, there are going to be problems arising during the conference. However, an experienced PCO knows how to deal with these problems in no time.  

Ensures communication 

Inviting and managing hundreds of people is a hectic task. A PCO knows how to handle this audience from the stage of inviting them to the stage of getting reviews from them. A good PCO is expert in communication skills which are crucial for this job.   

Why should you hire a professional Conference Organiser? 

The previous section talks about the duties of a professional conference organiser, but if you’re still not sure whether you need one or not, go through the following points.

A PCO gets you best deals

When arranging a conference in Sydney, you are going to interact with different suppliers and organisers. A PCO can help you cut the best deals during the entire process. They have strong links with different suppliers, venue staff etc. Furthermore, they might also have connections at hotels, airports, florists etc. This can help you get all your arrangement done at a cheaper cost.

Effective marketing 

You might be thinking about marketing your conference yourself, but that’s not a good idea since it’s not really your field. A PCO knows the exact tools for the type of conference you’re having.  

Best advise 

Since it’s their job, PCOs are well aware at estimating based on your audience. Whether it’s the food or time for a certain activity, a PCO can guide you well regarding the expected time it takes.  

Financial management  

As mentioned before, a PCO takes care of your financial management which can be really hard to handle. Financial management afford no room for a mistake and with all the hustle of other activities, it can be tough to manage this yourself if you’re not an expert in this. 

Save you time 

With a PCO taking care of all the details of the conference, you can put your time into better use.  

Questions you must ask before selecting one 

Before you go and get any conference organiser, there are a set of questions that can help you find the right person for your job. Ask these questions before hiring.  

  1. About their relevant experience. 
  2. Whether he/she will be attending the event too? 
  3. What are their charges for different services? 
  4. Does the person have contacts with suppliers and other organisations that you’d have to deal with? 
  5. Ask about the common problems that arise in conferences and what solutions do they suggest. 

Tips to hire the best Conference Organiser 

When looking for conference organiser, make sure you check the following tips

  1. Use the internet. Go through the profiles of popular Conference organisers Sydney.
  2. Ask around. Look for references from people who have had hired a PCO in the past.
  3. Evaluate their experience. Make sure your organiser is experienced in organising conferences.
  4. Notice the professionalism of the person. This can be judged through punctuality, attitude and even appearance.

Organising A Function 

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Organising an event can be a hard task especially if you lack the experience in it. It requires a great deal of multitasking and even the most experienced people forget some aspects that needed consideration. Organising a function requires hundreds of decisions and actions and being a human, you are bound to make some mistakes. Nevertheless, your goal is to organise a smooth event and for that, this article will be giving you heads up so you don’t stumble upon the most commonly made mistakes.  

When to start looking for the venue 

The first query that pops in mind when you decide to organise a function is, ‘when do you start?’ Among the many decisions you’ll be taking, this is the first one that you need to take in order to have enough time to plan everything else on time. The surprising part is, there is no definite answer to that. It is better to start as early as possible. You should book the function venues St.Kilda about 4-5 months before the main day. Before this, you should be clearing your concept of your budget and other requirements of the event. Planning the event as early as possible will give you enough time to search for the right caterer and other services at the most affordable rates. It will also help you analyse everything completely without pushing yourself to panic due to shortage of time.  

Services to consider when looking for venue 

Organising a function is not just about renting a function venue and a catering staff. You need to look for the services you will be needing. This ranges from the basic catering service to the availability of tables, chairs, clean-up service and availability of audio system. When you look for the venue, see if the management offers tables and chairs or would you need to arrange this on your own. Similarly, check for the audio system for your function. Some venues provide a complimentary audio system. You would also need to check about the clean-up services of the venue. Likewise, if there are some extra service that you will be needing based on your function, ask about its availability from the management of the venue. If you’re lucky, you might not have to arrange anything on your own.

Think about the layout in advance 

When organising the event, it is highly possible that you get so lost in organising the day that you forget to pay heed to the details of the events on the day. In parallel to organising, you should pay close attention to the activities that will be carried out on the big day. You should maintain a tentative schedule of the events and a general idea about the way the activities will be conducted smoothly. Planning these activities will not only help the function pass smoothly, but also help you decide the services you need such as audio system or the presence of a stage.   

Pay close attention to the ambiance 

When looking for the function venue, do just go with the hard facts such as cost and services, consider the ambiance of the place as well. Analyse the ambiance of the place and the vibes it gives off. It is better to go with a venue that goes with the type of function you need it for. One significant reason for this is, the more the place is opposite to the type of function you plan to have, the more you would need to spend on décor to achieve the right ambiance for your event.  

Finding tips  

Keeping the above considerations in mind, it should be fairly easy to search for the right match of function venue. However, it is important that you use all the tools at your disposal. Do not just limit yourself to the internet. Ask people about the venues they know about. If you know someone who has arranged a similar event in the past, ask about their experience and take tips to avoid those mistakes. You might get a reference or two for the right venue. Whichever means works for you in finding the appropriate venue, make sure you consider all the points mentioned above, before finalising your deal.

The Key Reasons A Photo booth Is Must-Have At Events In Australia 

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We are living in a time where every moment is celebrated by taking photos and publishing them all over the internet else the event is considered incomplete. Be it a wedding, a party or a corporate event you can see fun photos everywhere or people capturing the precious moments and preserving them for times to come. Photo Booths are a great way to incorporate the fun element in the photo-taking spree of the attendees, they can have a lot of fun by utilizing such props for the photos. You can make the booth yourself or ask the event planner to do the job for you, however, the best way out is to get it on rent as per your need and requirement, and that too instantly.

The Lavish Photo Booth in Melbourne has been providing such fun props to lighten up the events since long, their range and variety of articles ranging from formal to informal one is not only amazing but a sure way to win hearts of the guests and attendees.

Another advantage of getting a prop on rent for photos is, it will aid the photographer at the event as he/she cannot capture all the people or their interactivity rather only the important moments. So by installing a photo booth, people will come to the photographer themselves to be captured, making the job easier for him/her for covering the gist of the whole event.

The other advantages that come along with this incorporation of the photobooth in Melbourne are as follows:

Simple to Set Up

The most striking advantage of photobooth rental in Australia is you can choose the booth you need from the range of options given to you, as well as can customize its graphics as per your requirement and choose its background as per the type of event e.g. party, wedding or corporate event. Also, the opportunity cost is much higher otherwise.

Memory Repository

Photobooths in Australia are a great way to make a repository of memories for yourself and the event as guests would be coming to the photographer in the photobooth themselves. So he/she can take their photos and could give it to them as an event memento and you can also keep all the photos by the end of the day to recall all the fun you have and offered to people at some point in time in future. A great chance to store these precious moments in your memory book for longer.

Adds Variety

Another perk of having the photobooth on rent in Melbourne is, you can choose the size and variety of it as per the type of attendees coming for the event. For instance, they can dance around then get into the booth to get snapped with their friends in that fun moment. Similarly, you can decide upon the size of the booth as well and the number of people it should accommodate in a single go if it would be open or self-contained. All these things are enough to add a lot of variety to your event.

Marketing the Brand

Corporate photobooth hire Melbourne is a great way to market products, services or a brand name during the trade shows or other corporate events. You can play around the branding part accordingly then. Nowadays, almost every corporate event features a photobooth as per its offerings to promote itself digitally via photos and by those attending the event. It is a sure, economical and an effective way to reach to the digitally available masses in a fun and an appealing way.

The Lavish Photo Booth caters to the needs of all the markets as per their requirements and customization needs, it is their professionalism and understanding towards an interactive approach for events that its customers are highly satisfied with the photobooth hire Melbourne services, such as:

“I was so stressed leading up to the night but everything went perfectly! You were so outgoing and friendly and the photos came out great! I had the strips designed EXACTLY as I wanted them, and being a perfectionist, precision is everything to me. I know for a fact that I got an amazing deal for such a low price, so once again, thank you!” – Monica Uch

“Thank you, Noel and the Photobooth team for everything on Saturday night! Everyone at my 21st was complimenting on how high of a service you delivered. Lavish photo booths definitely lifted the vibe for my 21st and I would highly recommend if they were looking for a photo booth!” – Theresa Grosso

This will give you an insight into the Lavish Photo Booth while they provide the services to its customers. Take a snap and celebrate!