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The Importance Of Approval Workflow Software For Companies

In past times, it has been observed that one of the most strenuous task of companies always rest with delayed…

By Erin Ellen , in Software & Technology , at July 25, 2018

In past times, it has been observed that one of the most strenuous task of companies always rest with delayed decision making and approvals. The main reason behind delayed approvals was due to excessive red tape (formal hand written approvals) and coordination in all levels of hierarchy. As with the passage of time and with introduction and adoption of innovative concepts like e-commerce, businesses/firms have been continually striving to adopt radical solution for automation and rationalisation. As automated process bestow an opportunity to companies to not only save their valuable time but also significantly curtails the chances of human errors and mistakes which sometimes can lead to abnormal and unbearable operating losses. Moreover, these losses always ensue in competitive disadvantage for companies/ businesses and then they have to reach at declining phase of a life cycle. To counter this, in modern’s day and age, companies are highly admiring the concept of acquiring many assorted automated software’s and one of the most foremost software responsible for automation is usually called “approval workflow software”. This software is usually low cost apparatus which can dispense many divergent benefits. Hence, any company pondering to acquire and install this software for streamlining workflows should contemplate its following benefits: 

Reduces red tape and ensure timely decision making 

As almost every company usually have to take numerous decisions daily in order to transact in ordinary course of business, excessive red tape and unwanted time lags always hinder the effective and timely decision making which can lead a company towards negative growth vector. For example, for marketing department, if marketing manager working in the field is of the view that company need to quarry different market segments instead of the planned ones, one can easily be granted approval on this software without taking account of any geographical distance and physical presence barrier. Moreover, if any foremost information needs to be urgently disseminated to all employees, this most beneficial software always can stem this task in seconds. Therefore, online approval workflow software is one of the most paramount intangible asset of companies in these days.  

Always ensure that “The Project is on right path 

Usually companies are running many disparate and divergent projects at a same time. It would make almost impossible for companies to track each and every project individually by making project managers physically available for feedback and review. Moreover, for all projects, it would also not possible to compare budgeted cost vs actual cost manually to evaluate or forecast that either the project is profitable or not. Allocation of scare resources from one project to another in exigencies and for avoidance of slippage is also one of the most stringent task. In order to dispense notable and worthwhile solutions, here comes the magic of approval workflow software which not only ensure that the project is moving as per its planned approach but also bestow an opportunity to make audit trails by tracking of relevant activities at any time during progress of a project. Hence, this strategic management software always ensure project completeness and milestones achievement at planned time.  

Most essential intangible asset for dynamic environment. 

In this hyper dynamic environment, it is also evident that every company entails to implement delegation and decentralisation policies to ensure timely and high quality decision making. This is because branch offices and site offices actually working in the field always own more or better information about operations and direction of projects and hence, they themselves can impart most accordant solutions and decisions. An approval management software reinforces easy implementation of said policies as one can easily take decisions, anywhere, without following proper formal channels of communication. Moreover, these automated acceptance and decision making apparatuses also assure an element of accountability as anyone can see who delegated the task and who is responsible to complete it in projected time. Hence, these authorisation management intangible instruments always cater best means to transact routine or non-routine tasks with minimal time disruptions.      

Always lead to attain overall corporate objectives 

As from above, it is evident that in modern era of automation, it is almost impossible for companies to operate effectively in this highly changing environment. Moreover, as these ratification administration kits can always be available easily at least cost, every company is seriously pondering to acquire and install them in conjunction with acquiring other essential assets for commencing business. Further, as timely communication, coordination and decision making are most requisite currencies for businesses to trade, “every company should have to envisage to acquire a suitable and appropriate strategic management control gauge so that it can transact its routine or non-routine operations on timely basis and hence, it can attain its overall corporate objectives”